• Understand the time frame – give yourself one month and a half
    • From the time you choose your grocery POS system, it will take around 1 month to take your store live. After a system is ordered this is what takes place:
      • Hardware is ordered
      • Products are imported into your system
      • You sign up with a credit card processor
      • You  prep the lanes – ensure they have power and ethernet
      • And then you schedule the install
      • Employees are trained
      • And then you are ready to open for business with your new POS
  • Work out your budget – monthly or up front
    • Hardware for grocery POS solutions cost from $2500-$7000. If you are out of this range you are paying too much.
    • Software pricing varies today. Stores can sign up for a license with maintenance or they can pay a software as a service fee which is typically preferred.
    • If you have a lot of cash up front it is not a bad idea to sign up for a POS solution that sells licenses but keep in mind you should still pay for maintenance.
    • If cash is a little tighter we recommend signing up:
      • To lease hardware – One lane is around $250 a month for 24 months.
      • To pay for software and services monthly.
  • What features does your grocery store need
    • Is cloud a requirement?
    • Will your store take EBT or eWIC?
    • Do you need a scanner scale?
    • Do you want to stay with your current processor?

Here are a few more features you can consider if you are going to use:

    • Inventory Management
    • Employee Management
    • Cash Management/ End of Day Reports
    • Support for Multiple Taxes and Bottle Deposits
    • Customer Display
    • Quickbooks Integration
    • Shelf Labels
    • Wholesale Import
    • Time clock
    • Cloud Grocery Integration
    • Mobile self-checkout
  • Do you have existing hardware?
    • If you have existing hardware we recommend finding a solution that allows for existing hardware.
      • Often stores will need to purchase at a minimum a new computer or all-in-one pc.
  • Is the point of sale built for grocery or is grocery a feature?
    • To put it bluntly – many POS system providers claim that they are grocery capable when they really are not.
    • In our experience, the requirements in the grocery are much more stringent as the volume is much higher than any other industry.
      • A few easy ways to discover this is to look at the feature set:
        • If EBT, eWIC, Scanner-Scale are not front and center it’s a little suspicious.
        • Reporting is another key indicator. How do cashiers balance and how are the sales reports presented?
  • Buy the Hardware from one source
    • Ask your software provider what hardware they recommend
      • Many software developers already have partnerships with hardware companies and can thus provide a complete hardware package at a lower price
      • Offload the of management service tags, and warranty’s onto your POS solution provider
      • Hardware will go bad. It’s just the nature of technology. Having one number to call when it does is a massive relief.
  • Buy good hardware
    • We never recommend trying to find the most affordable hardware.
      • The life expectancy of a grocery-focused POS system is around 5 years.
      • Finding cheap hardware that is backed by a 5-year warranty is a rarity. Buy for the long-term.
    • Get good hardware, and negotiate good warranties.

If you endeavor to follow each of these steps I do not doubt that you will find the grocery POS system that is perfect for your store. The grocery industry is a competitive industry, and the market has many new incumbents. We believe in local and independent grocers and we believe that we have built tools that will enable them to stand the test of time.